HR management is crucial to all businesses and yet until relatively recently HR was a very manual departmental operation, full of monotonous manual tasks that were very prone to error. However advances in automation software has allowed HR functions to increase their automation level, allowing processes to be handled in a way that improves employee satisfaction much more efficiently.
HR Automation – what is it?
HR automation refers to the process of increasing HR department productivity by removing the need for tedious manual tasks and allowing HR staff to concentrate more on high value tasks including strategy and decision making.
The automation of repetitive tasks means that HR management professionals are better able to focus on the capturing, creation and updating of data as well as streamlining a number of HR tasks for workers, allowing companies to become more streamlined and productive.
Which HR processes can be automated?
A mix of strategic decisions and routine tasks help with finding the right candidate for a job. For instance, automation can effectively deal with the time-consuming task of screening resumes. HR automation also allows businesses to leverage AI in regards to the selection of suitable candidates from within online talent pools, enabling humans to only be required for tasks that need judgement calls.
The onboarding process entails a great deal of paperwork that includes the signing of contracts, the completion of benefits paperwork and a variety of other required duties. Automation can reduce the processing time for all these documents from a week to just a couple of hours, allowing new recruits to quickly receive all necessary equipments and system access grants.
Time tracking for part-time and temporary workers
Having to monitor and validate the schedule of each and every worker can be a time consuming job and also has a tendency to be very inefficient. The automation of relevant data collection and validation allows this process to be dealt with much more quickly.
HR automation software can review timesheets automatically while offering insights such as overtime hours as well as streamlining approvals in the management of payroll processes.
The maintenance of employee performance records with input from supervisors and the evaluation of KPIs is a lengthy process for which the majority of HR management professionals simply do not have the time to devote to. HR automation provides performance monitoring, allowing managers to accurately see how their employees are performing.
HR automation can even provide alerts and pre-defined action plans for employees who are underperforming. HR automation can also offer a straightforward method of real-time tracking performance measures, allowing managers to gain a comprehensive understanding of the KPI measures of their employees and to act faster when performances decline.
HR departments handle a large amount of data from all of their various responsibilities, and the maintenance of all employee data as well as creating insights from that data can be particularly challenging for larger businesses. HR automation can collect KPI measures and other important data automatically to quickly offer HR departments powerful insights and cut down on manual data entry mistakes and the chances of losing data.
HR automation software can improve a wide variety of processes and make significant improvements to the satisfaction of all employees.